Updated Verification Procedure of Qualification Documents
It should be emphasized that the verification of qualification documents of seafarers is possible at VRF.MARAD.GOV.UA. In order to improve and speed up the process of validation of seafarers' documents a user-friendly service has been created. You should follow the detailed instructions and receive confirmation from the Shipping Administration.
Step one: REGISTRATION
On the official website of the Shipping Administration (https://marad.gov.ua), you can select the section "Verification" and follow the link. To create a new account, you can click the button "Create an account". After filling in the form with personal data, you can finally click the button "Create account". If you successfully register in the system, the message "Your account has been successfully created" will appear at the top of the page.
You can provide the following data in the form:
e-mail;
password;
full name;
sex;
date of birth;
phone number;
3×4 cm photo (not an obligatory registration field).
Step two: DOCUMENT VERIFICATION REQUEST
In the Personal Cabinet, click "Document Verification Request", fill in the necessary data in the fields in the "Confirmation of qualification documents" form and click "Make a request". After the document has been sent for verification to the Shipping Administration, the message "Your request has been successfully created" will appear in the Personal Cabinet. The same message will be sent to the email address provided during registration.
Note! To verify each separate document, the form is filled out separately.
Enter the necessary data in the form depending on the type of document:
full name;
date of birth;
first name in English;
last name in English;
sex;
citizenship;
rank;
rank in English;
capacity;
capacity in English;
standard of competence in accordance with the STCW convention;
additional data according to the qualification of the seafarer in Ukrainian and English.
Choose the type of document to be checked, add its scan copy and the necessary information.
Step three: VERIFICATION RESULTS
You can check the status of the request in your online account. There you can find one of the four status options in the result of consideration of your request: "Approved", "Rejected", "Being processed", "Canceled". In order to cancel your request, you should click on the button in the upper right corner of the request.
You may find the results pertaining to the verification of the relevant request in your online account and on your e-mail. If the document is valid, the status of the document will change to "Valid" in your online account, and it will be available for download from your online account in Ukrainian and English languages. The respective letter with the verification results will also be sent to the e-mail address that you indicated during the registration. If the document is not valid, the status of the document will change to "Not valid" in your online account, and it will be available for download from your online account in Ukrainian and English languages. The respective letter with the verification results will also be sent to the e-mail address that you indicated during the registration. If the document verification request form was filled out incorrectly, the status "Rejected" will appear in the section "Requests" of your online account, indicating the reason for the rejection. The respective letter with the reason for the rejection will also be sent to the e-mail address that you indicated during the registration.
PLEASE PAY ATTENTION!
Seafarers, who have not received the response pertaining to the verification of their documents, can submit an application through VRF.MARAD.GOV.UA and receive the respective response in Ukrainian and English languages.
It should be noted that according to the new certification procedure in Ukraine, the drawing up and verification of documents is solely in the competence of the Shipping Administration. We actively engage our partners in order to accelerate the launch of the online procedure for drawing up seafarers’ documents, aiming at eliminating the human factor.
